Information for Employers/Agencies

It is recommended that employers/agencies only accept original Criminal History Consent forms from applicants. The original document will be stamped in red with “VICTORIA POLICE DEPARTMENT” in the signature section on the second page, additionally there will be an original date stamp.

As some applicants require their Police Record checks for multiple employers/agencies employers can accept photocopies however the applicant should produce the original document for verification of authenticy. It is not important who the check was being completed for but that the correct level of checks was completed (ie Vulnerable Sector). Feel free to accept a copy (based on the above criteria) that was completed for a different agency as long as the check is not outdated.

Victoria Police Department does not put an expiry date on it’s completed police record checks. The onus is in the employer/agency to set guidelines as to how long ago a police record check has been produced and is still acceptable for submission.

It is possible that a person could have a conviction noted in category one and still be negative on a Vulnerable Sector screening pardoned sexual offence conviction. There is a box at the bottom that will be checked if a Vulnerable Sector screening was completed with negative results. If a check reveals a pardoned sexual offence the applicant will not be able to receive the completed CR check back from us until such time as a fingerprint comparison has been conducted.

If there are letters attached regarding police record check information this will be noted on the original form and as an employer you should be ensuring that you see these attachments. They provide information that is pertinent to you.

It is strongly recommended that if information on an applicant “may or may not exist” that the employer/agency require that applicant to conduct the follow-up steps to provide that information. If we notify that information possibly exists and the employer fails to obtain said information they could be opening themselves up to liability issues. 

Our staff are available to attend your workplace, school or volunteer agency to present information sessions to your staff, students and coordinators regarding the Police/Criminal Records Check process. We provide information on how the checks are conducted, what the results mean, how to follow-up on the results and the differences in the types of checks being conducted by police and other private companies. Please contact us crcinfo@vicpd.ca to book a session.

Victoria PD is not permitted to discuss specific results of the police record check with anyone except the applicant.